Adding Suppliers & Supplier Groups
Supply’d lets you order from all suppliers in one place. Add suppliers to include non-registered ones seamlessly.
At the heart of Supply'd is a powerful, yet easy ordering system that lets you order from all of your suppliers quickly and easily. To order from suppliers who are not yet on Supply'd you can quickly and easily add a supplier and their products and order from them at the same time as ordering from other suppliers. Suppliers can be added individually or imported in bulk using a CSV file.
👉 Refer to the Bulk Importing Suppliers document for instructions on importing suppliers in bulk.
This document will guide you through adding suppliers individually, including:
The Suppliers Page
Selecting Suppliers from the main menu will open the Suppliers page.
The Suppliers page is where you manage all your suppliers. It displays a list of every supplier linked to your account, including both Supply’d-connected suppliers and any custom suppliers you’ve added manually.
From this page, you can:
Search and filter suppliers to quickly find the one you need.
View supplier details, such as contact information, ordering methods, and delivery preferences.
Add new suppliers, either individually or by bulk import.
Edit supplier information if details change.
Set up delivery schedules and ordering rules to streamline your purchasing.
This page acts as your central hub for supplier management, ensuring that all supplier details are accurate and up to date.
Clicking on a supplier will display that supplier's page with all their details. Here, you can view their contact details, payment terms, and delivery schedules, as well as see your order history with them. You’ll also find tabs for things like pricing, products, invoices, and notes related to that supplier. From this page, you can easily place new orders, manage existing ones, and keep track of all interactions with that supplier in one place.
You will notice the tags beside the company names on the list:
: A business that is already on Supply'd.
: A supplier that is not on Supply'd and that you have added to your Supply'd Lite account.
: A supplier you’ve requested to connect with, but who has not yet approved your request.
👉 To learn how to add custom suppliers, see Adding a Custom Supplier below.
Connect Tab
The Connect tab lists all suppliers available to connect with on Supply’d. Clicking on a supplier allows you to view all their information.
👉 See Connecting with a Supply'd Supplier below for more information.
Requests Tab
The Requests tab lists any supplier connection requests. You can approve or decline suppliers you would like to trade with on Supply'd.
👉 See Supplier Requests below for more information.
Groups Tab
While the Suppliers tab lists all your individual suppliers, the Groups tab shows the suppliers you’ve organised into groups. A Supplier Group in Supply’d lets you manage multiple suppliers together in one place. This is especially useful if you regularly order from the same set of suppliers, as it saves time and keeps your ordering process more organised.
For example, you could create a Supplier Group for “Refrigerated Suppliers” or “Local Suppliers”. When placing an order, instead of adding suppliers one-by-one, you can select the whole group and quickly order from everyone in it.
Clicking on a group will show all the suppliers in that group. Selecting a supplier will open their page, displaying all their details.
👉 To learn how to add supplier groups, see Supplier Groups below.
Adding a Custom Supplier
Adding a custom supplier in Supply’d is quick and simple - it takes less than a minute. The steps below will guide you through manually adding a supplier. If you need to add many suppliers at once, you can also bulk import them using a CSV file.
👉 You can find the instructions on importing suppliers in bulk in the Bulk Importing Suppliers document.
You can only add custom suppliers to Supply’d. Suppliers that are already connected through the Supply’d platform cannot be added manually, as their information and products are synced automatically. Custom suppliers give you the flexibility to enter and manage supplier details, contacts, and products that are unique to your business.
Company Details
Trading Name* [required field]
Enter the trading name of the supplier you are adding.
If while typing, the system finds a match in Supply'd, it will automatically suggest connecting to that supplier instead of creating a custom one.
Company Logo
Optionally, upload the supplier’s logo.
Click Choose File.
Select the image file from your computer (usually JPG or PNG).
Once uploaded, the logo will appear on the supplier’s page and in lists where the supplier is displayed.
Uploading a logo is optional, but it makes it easier to visually identify suppliers in your lists and reports.
Business Number
Enter the supplier's business number (eg. their ABN or NZBN).
Company Legal Name
Enter the supplier’s legal name, ie. the name registered with the business registry.
Groups
Select any Supplier Groups you would like to assign this supplier to.
👉 See Supplier Groups below.
Account Number
Enter an optional account number that you have with this supplier. This will show on purchase orders.
Website
Add the supplier's website.
Contact
Enter the details of the supplier’s primary contact.
First Name
Enter the first name of a representative/contact of the supplier.
Last Name
Enter the last name of a representative/contact of the supplier.
Role/Department
Add the role or department of the contact, eg. Sales Rep, Accounts etc.
Enter the email address for the contact.
Mobile
Add a mobile number for the contact.
Phone
Add a phone number for this contact.
Settings
Enter additional settings for the supplier.
Order Minimums
Often suppliers require a minimum order. Select whether to enforce a Minimum Spend or a Minimum Carton Quantity. When enabled, Supply’d will prevent orders from being sent unless the minimum requirement is met
Minimum Spend: When "Minimum Spend" is selected an additional field, Minimum Spend, will show where you can enter a dollar amount.
Minimum Carton Qty: When "Minimum Carton Qty" is selected an additional field, Minimum Qty, will show where you can number amount.
Payment Terms
Enter the supplier’s payment terms. First, enter the number of days the supplier gives you to pay, then select one of the following options:
Days: Payment is due within a set number of days after the invoice date (eg. 7 days, 30 days).
Days EOM (End of Month): Payment is due within a certain number of days after the end of the month in which the invoice was issued (eg. “30 Days EOM” means payment is due 30 days after the last day of that month.)
Days EOW (End of Week): Payment is due within a set number of days after the end of the week in which the invoice was issued.
Pre-paid: Payment is due before the goods are supplied, ie. the order must be paid for upfront.
Leave the payment term number blank to use the default term set in your Supplier Settings.
Currency
Select the currency used to purchase from this supplier.
Buyers Rep
Select a buyers rep to assign this supplier.
Default Sales Period (Days)
You can override the default delivery period for products purchased from this supplier if they take shorter or longer than usual. Enter the number of days to apply.
Notes
Add any notes about this supplier. These are for internal reference only and are not visible to the supplier.
Payment Details
Add the supplier's bank account details for ABA generation when using Expenses.
BSB
Enter the BSB for the supplier's bank account. Max 6 digits.
Account Number
Enter the account number of the bank account. Max 9 digits.
The following sections - MYOB & Xero - will only show if you have these platforms integrated with your Supply'd account.
NOTE: The name "MYOB Test" will actually reflect whatever names you chose during the integration setup.
👉 See the Integrations help section for information on integrating various platforms with Supply'd.
Adding Suppliers' Products
After adding your custom supplier you may want to add or import their products.
Products can be added from the Products page (👉 see Adding & Updating Products) or from the Suppliers page.
Products can only be added for custom suppliers. Supply’d-connected suppliers automatically sync their product lists, so you can’t manually add products for them. For custom suppliers you create, however, you have full control to add and manage their products, including pricing, descriptions, and other details.
Adding Products Individually
Complete the Form
Complete the form following the guidelines in the Adding & Updating Products document.
Adding Products in Bulk
Continue the Process
Follow the instructions in the Bulk Importing of Products document to continue with the process.
Connecting with a Supply'd Supplier
The Connect tab lists all suppliers available to connect with on Supply’d. Clicking on a supplier allows you to view all their information and request to connect with them.
To connect with a Supply'd supplier:
Supplier Requests
The Requests tab lists any connection requests from suppliers. You can approve or decline suppliers you would like to trade with on Supply'd.
To review, accept or reject a request from a supplier:
Supplier Groups
Supplier Groups in Supply’d help you organise suppliers into categories, such as product type, location, or performance, making it easier to manage and find the right suppliers. Create a group, then assign suppliers to it when setting up or editing a supplier.
Creating a Supplier Group
Editing a Supplier Group
To edit a Supplier Group:
Select Suppliers from the main menu and go to the Groups tab.
Select the group.
Click on the 3 dots in the top right. Select Edit Group.
The Edit Supplier Group form will appear where you can edit the group name.
Group members can be edited at an individual supplier level.
👉 See Managing Suppliers for more information.
Removing a Supplier Group
To remove a Supplier Group:
Select Suppliers from the main menu and go to the Groups tab.
Select the group.
Click on the 3 dots in the top right. Select Remove Group.
You will be asked to confirm.
Click 
.
For more information on managing your suppliers, refer to the Managing Suppliers document.
Last updated