Creating & Performing a Production Run
Using Supply'd for production runs streamlines manufacturing, tracks progress, and ensures efficient resource use, while maintaining accurate inventory and reducing waste.
Creating & Performing a Production Run in Supply’d allows you to manage the step-by-step process of making a product - from preparation to completion. Each run is broken down into stages, where you can track ingredients, record progress, and ensure accurate stock control. This guide walks you through how to create a production run and perform each stage to keep your manufacturing process organised and efficient.
Before creating a production run, make sure the product exists as a Production Product. If it doesn’t, you’ll need to create it first. See Creating a Production Product for details on how to do this.
Production Page
Selecting Production in the main menu will open the Production page.
Up Next
The Up Next tab shows Production Batches currently in production. The current stage of production for any batch is clearly indicated with colour coding for easy identification.
Completed
The Completed tab shows any completed batches.
Adding a Production Batch
To create a Production Batch select Production from the main menu. The Production Batches list will appear.
Click Add + in the top right corner. The Add Production Batch form will show.
Product* [required]
The product you would like to produce. Clicking on or typing in the field will bring up a list of your products to choose form.
For our example below, we will be selecting "CCC01 - Cookie Co - Choc Chip Cookies 20g x unit".
After the product is selected, additional fields will appear.
To open or close the sections on this form, click the little arrows to the right of the titles (as circled in red above).
Complete the fields as per the guidelines below:
Allocation
Production Date* [required]
The date the first stage of production will commence. Clicking this field will bring up a calendar where you can select the month, year and day.
Production Location* [required]
The location where the product is being produced and will be subsequently stored in inventory on completion. Select from your list of location(s) from the drop-down menu.
Assigned To
The user(s) this production run associated to. Select from your list of users in the drop-down menu.
Batch details
Batch Code* [required]
The batch code for this batch. Will be auto generated based on your settings.
Best Before
The expiry date for this batch. Clicking this field will bring up a calendar where you can select the month, year and day. Will be pre-filled based on the production date and production settings for the product. Press the X to remove.
Batch Qty
The quantity of batches to produce in this run.The expected yield will be automatically updated based on your selection.
Expected Yield
The expected yield for this batch. The batch qty will be automatically updated based on your selection.
Total Size
The combined total size of all required ingredients for this batch. This field is automatically populated and cannot be edited.
Total Cost
The total cost to produce this batch. It will also include estimated labour costs if configured in the product's production settings. This field is automatically populated and cannot be edited.
Advanced
Current Stage* [required]
The current stage that this batch is at in production. Select from the drop-down. It is recommended not to change this value.
Notes
Any notes you wish to make about this batch.
Save
Click 
to apply your settings and add this batch.
The batch will now appear in the Production Batches list.
For every production run, users must complete each stage of production in sequence - no stages can be skipped. All stages must be finalised, and once the run is marked as completed, the finished products are added to current stock and inventory. Many stages will have their own specific items or ingredients to work with.
Let’s explore what a stage looks like within a production run.
Production Batch Details
Clicking on a product in the Production Batches list opens the batch, ready to begin the current stage.
Recipe
The recipe shows you all the items required for the stage.
In this example, at the "Dough" stage, these are the ingredients required to prepare the cookie dough.
Once this stage is finalised, all items required for the next stage will be displayed.
In this case, the second stage - "Baking" - doesn’t require any items, so none are displayed.
For the final stage of our cookie production - Packaging - cello bags are needed.
Assigning Batches for Production Components
You can manually assign batches for each of the components you are using for the production batch or choose to auto assign batches.
Auto Assign Batches will automatically assign batches to the order on a first in, first out (FIFO) basis. You can also configure batches to always be automatically assigned to a batch in your production settings.
"Stage" Instructions
The instructions to complete this stage of the production batch, where "Stage" will vary depending on whatever stage production is at.
In this example, the cookies are at the "Dough" stage, so says "Dough Instructions".
Labour Tracking
Tracking time spent on this stage of production.
User
Select the user from the drop-down. Click Add User to add an additional user.
Time
Clicking the stop watch on the right will start the timer. Click again to stop. You can manually enter the time if you don't wish to use the timer or are on a shared device. The field are in "H:MM:SS".
Production Yield
The yield achieved versus expected in this production run.
Actual Yield
The actually yield from this production run. Will be set as the expected yield until updated.
Expected Yield
The expected number to be produced in this production run. This field is automatically populated and cannot be edited.
Production Fields & Notes
View & update field and notes information for this production batch. This includes any custom fields you have configured in your production settings as well as a free form field for entering any notes. See the Production Settings document for details on how to create custom fields.
Finalising Stages
Click FINALISE STAGE if this current stage of production is complete. Any inventory batches used in that stage will be consumed after finalising. The production batch will either tagged for the next stage of production or, if this was the final stage of production, it will be marked as completed and moved to the Completed list. Completed batches will be added to inventory ready to sell or consume.
You will be asked to confirm.
If there are and steps you have missed, such as, assigning batches or tracking labour, you will receive a warning about these after clicking 
.
Click Save Changes to save any changes made without finalising the stage.
Be sure to only finalise each stage once.
Finalising a stage in production will use up the required inventory. If you finalise the same stage more than once, such as after making an edit, it will deduct inventory again, which can cause duplicates and inaccurate stock levels.
To prevent this, only finalise each stage once. If you need to make changes afterward, use the Save Changes option instead. You can save as often as needed. Saving doesn’t affect inventory.
This lets you stay flexible during production while keeping your inventory accurate.
After finalising all the stages - in our cookie example, Dough, Bake and Packaging - the completed production batch will show like this:
Additional Options Before Completion
Before finalising all stages, selecting a product from the Production Batches list and clicking the three dots on the right side of the page will open an additional menu.
Save Stage
Will save the current stage.
Finalise Stage
Will finalise the current stage. The production batch will either tagged with the next stage of production or, if this was the final stage of production, it marked as completed and moved to the Completed list.
Edit Production
Allows you to edit the production batch. See Editing Production Batches below for full details.
Print Label
Enables you to print the label for this product if you have a template set up for it. See Printing Labels below for full details.
Remove Production
Will remove the production batch. You will be asked to confirm.
Additional Options After Completion
After finalising all stages, selecting a product from the Production Batches list and clicking the three dots on the right side of the page will open an additional menu with fewer options than above.
Print Label
Enables you to print the label for this product if you have a template set up for it. See Printing Labels below for full details.
View
Inventory
Opens the Manage Stock page for the product, displaying all stock quantities and batch numbers. See Managing Inventory for more details.
Batch
Displays the batch details for the selected product.
Remove Production
Will remove the production batch. You will be asked to confirm.
If you delete a production run after it’s been completed, the batch will have already been added to inventory. In that case, you’ll need to manually adjust your inventory if needed.
Editing Production Batches
Select the product in the Production Batches list, click on the 3 dots on the right of the page, and select Edit Production. The Edit Production Batch page will show.
Edit any fields required in the same way as Adding a Production Batch above.
Click 
to apply any changes.
Printing Labels
Enables you to print the label for this product if you have a template set up for it. See the Templates document for details about creating templates.
Template* [required]
Select the template to use to generate the label for this product from the drop-down. See the Templates document for more information on using and creating templates.
Batch
Select the batch code from the drop-down to print on the labels.
Copies* [required]
Enter the number of labels to print.
Customisation
Fill out this section to include extra details on the label. If left blank, only the product name and barcode will be printed. For price labels, the product name, price, and barcode will be included by default.
Font* [required]
The font you would like to use in this customisation.
Barcode
Whether or not to include a barcode on the label. If including which barcode type would you like to use and include.
Logo
The label to use for printing. Only applies to templates with utilise the logo_image.
Custom Text
Custom text will allow you to include your own text. Max length 20 characters. Only to applies to templates which utilise custom text.
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