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Creating a Production Product

Creating a production product in Supply’d streamlines manufacturing, tracks materials, and improves planning, cost control, and order fulfillment.

This document takes you through the process of adding a Production Product which is a product that you produce. For details on adding other types of products please refer to the Adding & Updating Products and Product Types documents.

Adding a Production Product

1

Open the Products Page

Select Products from the main menu. The Products page will open.


2

Click Add +

To create a new product, click the Add + button in the top right corner. The Add Product form will appear.


3

Complete Product Details & Custom Fields

Complete the Product Details and any optional Custom Fields sections, as explained in the Adding & Updating Products document.


The following steps will walk you through entering all the necessary details for your production product.


4

Select Product Type

In the Product Type section, select Production.

Product Type* [required]

The type of product this is. For a Production Product, select Production from the drop-down menu. (For a description of the other choices see the Adding & Updating Products and Product Types documents.)

When Production is selected additional sections will show.


5

Labelling Details*

The relevant details for labelling products such as ingredients, nutrition, storage type and more. After creating the production recipe you can generate the ingredients, allergens, nutritional information from the recipe, provided all the recipe items contain the relevant details.

Country of Manufacture

The country the product was made in. Select from the drop-down menu. When Australia is selected, an additional field - Percentage Australian - will appear.

Percentage Australian

The percentage of this items ingredients that are Australian.

Ingredients

Any ingredients contained in this product. Leave blank if not applicable.

Allergens - Contains

Allergens that are present in this product. Enter the allergens only, separated by a comma. (eg. "dairy, nuts".) Don't include leading statements such as "Contains". Leave blank if not applicable.

Allergens - May Contain

Allergens that may be present in this product. Enter the allergens only, separated by a comma. Don't include leading statements such as "May contain". Leave blank if not applicable.

Nutrition Information

Enter the nutritional information for this product, if applicable.

Clicking opens the Edit Nutrition form where you can enter details, or have Supply'd calculate them for you (see the option below).

  • Servings Per Package: This is the total number of servings in one full pack of your product. For example, if a bottle contains 500ml and each serving is 250ml, then Servings Per Package = 2.

  • Serving Size: This is the amount of product in a single serving. It should reflect the typical portion someone would consume at one time.

Clicking on the 3 dots in the top right corner of the form will open a menu.

  • Generate From Recipe: Automatically calculates the nutritional values (like energy, protein, fat, sugar, etc.) for your finished product.

  • Remove Nutrition: Clears all the nutritional data currently entered or generated for the product.

    This is useful if you need to reset the information, for example, if the recipe has changed or if you want to manually re-enter or re-generate the data from updated ingredients.

The completed information will look something like this on the product page.

Storage Type

Select the type of storage required from the drop-down selection. (eg. ambient, refrigerated etc.)

Shelf Life

Suitable for food products, this field allows you to provide guidance on the shelf life of a product. Enter the number then select Days, Months or Years from the drop-down, whichever is applicable.

Usable Size

The weight/size of a single unit for use in recipes and production. This can be used to specify drained weights or other weights/volumes that vary from the products size. Leave blank to use the product size. Enter the number then select the applicable measurement from the drop-down menu.


6

Production Settings

Defines the configuration for the production of this product. This field will only show when Production is selected as the Product Type.

Batch Code Prefix

An optional prefix to use when generating batch codes for this item. This field should contain characters only, using digits as a prefix may cause the automatic increments of production batches to be incorrect.

Expected Yield* [required]

The final quantity of this product expected when producing a batch.

Min Yield

The minimum amount of this product that you will produce in a single run.

Max Yield

How much of this product do you have capacity to produce in a single run.

Batch Shelf Life

The expected shelf life from the date of production. Enter the number then select Days, Months or Years from the drop-down, whichever is applicable.

Expiry Type

The type of the expiry date type used for this batch. Select either Best Before or Use By from the drop-down menu.

Lead Time

How many days lead-time is required before this product can be produced, eg enough time to make sure you have all your ingredients prepared.

Production Priority

The priority of this product in the Production table. Lower numbers are shown first.


7

Production Stages

Defines the stages of the production run. This field will only show when Production is selected as the Product Type.

In Supply’d, stages in production runs represent the step-by-step process of manufacturing a product. Each stage breaks down the production workflow into manageable parts, such as mixing, baking, or packaging - depending on your product setup.

Here’s how stages work:

  • Each stage can have its own components (ingredients or items) and instructions.

  • You must complete each stage in order - you can’t skip ahead.

  • Once a stage is finalised, Supply’d records the consumption of inventory for that stage.

  • Only when all stages are finalised is the finished product added to your inventory.

This structured approach ensures accuracy in tracking materials, labour, and output throughout the production process.

To add the stages, click Edit Stages. You will be prompted to save your product before adding/editing any stages. Click Save & Edit.

The Edit Production Stages form will appear.

Stage Name

The name of this stage of production. Type your choice of name.

For simplicity, our examples are simply named "Stage 1," Stage 2" etc., however, you may choose a name that describes the stage.

Stage Colour

The colour to use for this stage of production. Select your choice from the drop-down.

Labour

To include labour costs for this stage, enter the time it takes to complete it in hours and minutes. Supply'd will calculate and display the total cost of labour for this stage.

Processing

The estimated processing time once staff have completed their part, eg. time spent in oven.

Department

The department(s) this product belongs to.

This field will only appear if you’ve set up optional Departments within your Locations.

Select the appropriate department, or departments, from the drop-down menu. (Your list may look different from the example, depending on how you've named your departments.)

Stage Instructions

Any instructions for completing this stage of production.

Click to add any extra stages required.

When you have finished add all the stages, click .

Production Stages will now look something like this, each stage with its own unique name and colour depending on what you chose. The stage colours make it easy to identify each stage of production a product is at and will show in the Production Batch list.


Additional Options for Production Stages

Prior to saving or when editing the Production Stages, clicking on the 3 dots in the top right will display a menu.

Save

Will save the stages. An alternative to the button at the bottom of the page.

Copy Stages From

Opens the Copy Production Stages form allowing you duplicate the stages from another product using the same or similar stages, saving time and keeping things consistent. Clicking on or typing in the field will show a list of your products to choose from. Click to add these stages to the current product.

You will be asked to confirm as this will override any stages you may have already entered. You can edit any changes required after the stages have been copied.

Import Stages

Allows you to upload a list of production stages from a CSV file, instead of entering them one by one. This is a quick way to set up or update stages in bulk, especially helpful when working with lots of products or complex processes.

  1. Click to download the template to your computer.

  2. Open the template and complete the fields in the spreadsheet. Add your production stages, include key details like SKU, Product, stage Name, stage Colour, duration, and instructions.

  3. Click Choose File to choose the file on your computer you want to upload to Supply'd. (Your upload screen might look a bit different from the example below, depending on your browser or operating system.)

  4. Click .

  5. Check for errors and make any adjustments if needed.


8

Production Items

The items and quantities of products to make this recipe. This field will only show when Production is selected as the Product Type. The stages you added in the last step will appear as the screenshot below.

Click Edit Items. The Edit Production Items form will show.

Clicking on, or typing in, the field that says Type Product Name will bring up a list of your products and ingredients.

Select the first item used in this product. Click Add. You can use items, you buy or produce in other production runs within other production products.

Stage

The stage where this ingredient is used. Select from the drop-down menu.

Quantity

How much of this item is used in this stage.

For example, you use 250g of a 1kg (1,000g) packet of caster sugar in this stage, the Quantity would be therefore be 0.25.

Measurement

The amount, in grams, of this ingredient in the recipe. The Quantity field will automatically be adjusted relative to the product size. For example, you use 250g of caster sugar in this stage.

Ingredient Cost

The cost of this ingredient used in this product. This is calculated from data added when setting up this item. This field cannot be edited.

Cost Per g

The cost of this ingredient per gram. This field cannot be edited.

Repeat the above steps for all items used, clicking Add after selecting each one. Much like writing the ingredients in a recipe.

Click to add all items.

The items selected will appear in their stages with amounts used and total costings.


Additional Options for Production Items

Prior to saving or when editing the Production Items, clicking on the 3 dots in the top right will display a menu.

Save

Will save the items. An alternative to the button at the bottom of the page.

Copy Items From

Opens the Copy Production Items form allowing you duplicate the items from another product using the same or similar items, saving time and keeping things consistent. Clicking on or typing in the field will show a list of your products to choose from. Click to add these items to the current product.

You will be asked to confirm as this will override any items you may have already entered. You can edit any changes required after the items have been copied.

Import Items

Allows you to upload a list of production items from a CSV file, instead of entering them one by one. This is a quick way to set up or update items in bulk, especially helpful when working with a lot of products.

  1. Click to download the template to your computer.

  2. Open the template and complete the fields in the spreadsheet.

  3. Complete in the same way as for Import Stages above.


9

Sell Product? & Remaining Sections

Refer to the Adding & Updating Products document for details on how to complete this and all remaining sections.


10

Save

Click to finish creating the product.


Editing Production Products

If you would like to edit a product, simply select Products from the main menu. Click on the product you want to edit. Click on the three dots on the top right corner and select Edit Product. Change any fields as required following the steps above.


Removing Production Products

If you would like to remove a product, simply select Products from the main menu. Click on the product you want to remove. Click on the three dots on the top right corner and select Remove Product.

You will be asked to confirm.


For a full look at how it all works, check out the Production Flow doc.

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