Managing Products
Managing products effectively is essential for keeping your inventory organised and running smoothly. Supply'd makes managing your products simple.
Managing products in Supply’d helps you keep your product list accurate, organised, and up to date. From the Products page, you can view, edit, and update product details, manage pricing, stock levels, and packaging, and control how products appear in your marketplace. Efficient product management ensures that your listings are consistent, inventory is accurate, and customers always have the correct information when ordering.
The Adding & Updating Products document describes how to add a product to Supply'd. This document describes how to manage the products in your product list, including:
The Products Page
The Products page in Supply’d shows a list of all the products you buy, sell, or produce. From this page, you can view product details like name, SKU, supplier, price, and stock levels. You can also add new products, edit existing ones, or manage stock and pricing. It’s the main place to keep your product information up to date and organised.
You will see colour-coded product types beside each product for easy identification.
- The most common product type. It is a single product with no advanced traits.
- A bundle of multiple products within one parent product.
- A product that is made up of a number ingredients produced at the time of sale, eg. a burger at a restaurant.
- A shipping carton that can be used at the packing stage.
- A gift note/card that can be configured to be automatically generated and printed.
- A product that can be manufactured using the production module. When "Production" is selected, additional sections will appear.
- A product that can be broken down within the production module to make other products.
Clicking on a product will show that product's page with all the information on that product.
👉 See Product Details below.
Pricing Tab
Under the Pricing tab, the Pricing Schedule displays all of your products with upcoming price changes.
👉 See the Product Price Changes document for more information.
Product Details
Clicking on a product will open its page, displaying all the details about that product.
On the left you have :
Product Photo
A photo of the product.
Locations
A drop down box where you can select the location you would like to see the product information for.
Choose from 1 location or choose All Locations.
Your Stock (Available)
The number of that product that you have.
On Order (Units)
The number of units of that product that you currently have on order.
Predicted Sales (14 Days)
Predicted sales for the product based on past sales figures.
Suggested Order (Units)
The suggested number of units of the products to order to fulfil the predicted sales.
Actual Sales (14 Days)
The number of the product you have sold in the last 14 days.
Rate of Sale (Actual)
How many on average you sell per day at the current time.
Rate of Sale (Predicted)
How many on average the system forecasts you will actually sell per day.
Yellow Rectangle
How much and when you last ordered the product.
On the right:
Product Name
The product brand, name and size.
Purchasing (If you purchase this product)
Name of the supplier(s) you purchase this product from as well as the names and stock levels of your other locations that you can it transfer.
Expanding the details on a supplier by hovering over it, will show additional information:
SKU
Unit Cost
Unit Sell Price
Unit Margin
Clicking the - 0 + allows you easily add this product to your order list.
Pricing (If product is sold)
The pricing for this item on the various selling platforms you may use, such as Supply'd, Shopify etc., as well as the margins for the pricing on these platforms.
Details
Details for the product that were entered when adding the product, such as, Category, Tags, SKU, Barcode, etc.
Clicking the arrow (^) to the right of the "Details" will show/hide these details.
Production Items
If this is a production item, any items allocated to this production.
Labelling
If you have added the ingredients, nutrition etc. to a product, this section will show the ingredients, allergens and nutritional information associated to this product.
This section may say Bundled, if this is a bundled item, and will list the contents of the bundle. If this is a bundled item and you have entered the ingredients, then there will be both a Bundled section and an Ingredients and Nutrition section. The same applies to Recipe and Production items.
👉 For more details on product types, please refer to the Product Types Overview types document.
If you have set any custom fields in your Product Settings, you will also have a Custom Fields section.
Additional Options
Clicking on the 3 dots in the top right corner, brings up a menu with the following options.
This may vary slightly, or have less options, depending on your account type and other variables.
Edit Product
Opens the Edit Product form.
To edit the product, update any fields as needed, following the guidelines in the Adding & Updating Products document.
Duplicate Product
This will create a duplicate of the product in order to create a new product. This is very useful and time-saving if you want to create a similar product, using some of the same information, such as, the same product but in a different size or flavour.
Simply click on Duplicate Product to open a copy of the product and change any fields required for the new product, such as, names, barcodes (must be unique), descriptions, pricing etc.
👉 See the Creating Products Using the Duplicate Products Function section of the Adding & Updating Products document for more details on using this function.
Manage Stock
This is where you can record stock numbers, locations, use by dates, batches etc.
👉 This is fully described in the Managing Inventory document.
Download
Download > Label
Opens the Print Label page, where you can generate labels for the product.
Template* [required field]
Select the template to use for generating the label, either a Custom Label (if you have created any label templates) or a System Label.
👉 See the Templates document for details on creating custom label templates.
Batch
Select the batch code to print on the labels. Leave at "None" to not include the code.
Copies* [required field]
Enter the number of copies to print.
Customisation:
Complete this section if you would to include extra details on the label. If left blank, only the product name and barcode will be printed. For price labels, the product name, price, and barcode will be included by default.
Font* [required field]
Select the desired font from the drop-down menu.
Barcode
Select the barcode type to use in the label. Leave at "None" to not print a barcode on the label.
Logo
Select the label logo to use on the label. Leave at "None" to not include a logo on the label.
Only applies to templates which utilise the logo_image.
Custom Text
Add any custom text you would like to include on the label. Maximum of 20 characters.
Only applies to templates which utilise custom text.
Click 
to generate your label for printing.
Download > Spec Sheet
This option allows you to download the product’s Spec Sheet, providing detailed information about the item for reference or printing.
Template* [required field]
Select the template to use to generate the Spec Sheet.
Customisation:
Font* [required field]
Select the font to use when generating this spec sheet.
Logo
Select the logo to use on the spec sheet for printing.
Only applies to templates that utilise the {{logo_image}} tag.
Click to generate the Spec Sheet.
Actions
Actions > Attach File
Allows you to attach a file to the product.
File Type
Choose the file type you want to attach to this product.
Upload File
To attach a file to this product, click on 
and select the file you wish to upload from your device.
Any files attached to the product will appear under Attachments on the product page.
Actions > Recalculate Sales
If the sales data on the left becomes inaccurate or out of sync, clicking this will refresh and recalculate it.
You will be asked to confirm.
Actions > Discontinue Product
This option lets you mark a product as discontinued, keeping it in the system for history and reference. Once discontinued, the product will no longer be available for orders in Supply’d, helping prevent accidental reordering.
You will be asked to confirm.
View
View > Pricing Schedule
Opens the Pricing Schedule page where you can view and manage all pricing information for a product in Supply’d.
View > Recent Sales
This displays a list of recent sales orders for this product.
Fulfilment Status
Allows you to choose whether to view orders by their status - All, Unfulfilled or Fulfilled.
Pick Location
Lets you choose to view orders grouped by their Pick Location.
Clicking on an order will open its details.
Refer to the Managing Sales Orders document for guidance on managing these orders.
View > Recent Purchases
This option will display a list of recent purchase orders for the product.
Fulfilment Status
Allows you to choose whether to view orders by their status - All, On Order or Received.
Location
Lets you choose to view orders grouped by their Location.
Clicking on an order will open its details.
For instructions on managing purchase orders, see the Managing Purchase Orders document.
View > Stock Feed
Opens the Stockfeed page for this product, where you can view stock levels, inventory updates, and related activity.
View > Related Recipes
Displays a list of recipes or bundles that include this product.
In the example above, the Pink Chocolate Unicorn is included in the 3-Pack Chocolate Unicorns bundle. Clicking on the product will open its details page.
View > Stats
Selecting this will open the Product Stats page, providing a detailed overview of the product’s pricing, stock levels, and sales performance.
Remove Product
Will remove the product. You will be asked to confirm.
If the product is used in any recipes or bundles, a warning will appear: Removing this product will also remove it from those recipes.
Bulk Actions
Clicking the 
button on the Products page allows you to make changes and perform certain actions singularly or in bulk.
Selecting one or more products from the list, then clicking the 
button will open a menu with the options for those products.
Ticking the square beside the 
button will select all products on the list.
Use the Filter Products form to narrow the list by specific criteria if you want to perform actions on matching products.
Bulk Edit
This will open the Bulk Edit Products form which is a very useful feature if you need to update multiple products with the same changes - such as price, supplier, category, availability etc. This allows you to apply consistent changes across a range of items all at once, saving time and reducing the chance of errors.
👉 For full details see the Bulk Editing Products document.
Export Products
This allows you to export the details of the selected products to a spreadsheet on your computer.
Select the fields you would like to include and click 
.
Download
Download > Product Label
Opens the Print Label page, where you can print labels for the selected products.
To remove an item from the list, simply click the "x" to the right of the product.
Template
Select the label template you want to use, either a custom label or a system label.
Customisation
Allows you to select the font, choose whether to include the product’s barcode, add your logo, and include any custom text on the label.
Click 
to generate the labels.
Download > Print Shelf Tickets
Opens the Print Product Tickets form, allowing you to print shelf tickets for the selected items.
Click to generate the labels.
👉 See the Templating document for information on creating templates for labels.
Remove Products
Will remove the selected product(s). You will be asked to confirm.
If any of these products are used in any recipes or bundles, a warning will appear: Removing these product will also remove it from those recipes.
Filtering or Searching the Products List
On the Products page, the 3 lines next to the 3 dots in the top-right corner let you filter the product list, while the magnifying glass allows you to search for specific items.
Clicking on the magnifying glass, you can search the products list by product name or word.
Clicking the 3 lines opens the Filter Products form, giving you access to all available filtering options.
Brand
Select the brand or brands that you would like to filter the list by.
Category
Choose the category or categories that you would like to filter the list by.
Tags
Select the tag or tags that you would like to filter the list by from the drop-down menu, eg. gluten-free, vegan etc.
Name
Enter a name to search for in your product list.
SKU
Enter a SKU to search for in your product list.
Barcode
Enter a barcode to search for in your product list.
Buy/Sell Status
Filter your products by Buy for products you buy, or Sell for products you sell.
Sale Status
Filter products based on whether they have a sale price active.
Product Type
Filter your products by their type, such as, Standard, Recipe, Gift Card etc.
Sales Channel
Select the sales channel that you would like to filter the list by, eg. your Supply'd Store, Square, Shopify etc.
Product Status
Select the Status that you would like to filter the list by.
Click 
to apply your selections and filter the Products list.
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