Stock Transfer (Scanner)
Using a scanner for stock transfers in Supply'd streamlines the process, ensuring accurate item tracking & reducing errors. It updates inventory in real-time, making transfers faster & more efficient.
Transfers can be performed through the Supply’d app or using a handheld scanner. The Supply’d handheld scanner makes stock transfers faster, more accurate, and easier to manage. Instead of manually tracking items between locations, you can scan products directly to create, track, and complete transfers. This helps reduce errors, keeps your inventory up-to-date in real time, and allows staff to process transfers efficiently - whether moving stock between warehouses, stores, or production areas.
👉 For details on performing transfers through the app, see the Transferring Stock Between Locations/Warehouses document.
This document will guide you through the transfer process step by step, providing detailed explanations and helpful insights for:
Adding a Transfer
Select the Locations
Transfer From Warehouse
In the Transfer From Warehouse field, use the drop-down menu to select the location you want to move the stock from.
Transfer To Warehouse
In the Transfer To Warehouse field, use the drop-down menu to choose the warehouse or location you want to move the stock to.
Scan the Items
You can either scan the barcode on the item or you can search for the item manually. Scanning is the quickest and easiest method.
Scanning
To scan the item, point the scanner at the barcode on the item press one of the scanner buttons. The product details will appear.
Manual Search
Searching manually is useful if the item doesn't scan, doesn't have a barcode or the barcode is damaged. To search manually, in the Search Products field, start to type the name of the item and a list of matching products will show for you to select from.
Once the item is scanned or selected, a screen will appear detailing the item, stock levels and batch details.
Add the Amount
Press the 
button to add the number of items required to the transfer.
If the number is large, you can click the "0" and type the number in.
A product may have multiple batches listed, so be sure to select the specific batches you want to transfer from. You can transfer stock from more than one batch if needed.
The screen will update to reflect the number added, including the new count and the adjustment made.
If any of the batch details shown are incorrect, click the pencil 
to the right of the batch #. The Edit Batch Details form will show where you can edit any details necessary.
Click 
to apply the changes.
Click Save
Click 
to apply these changes.
Click the X in the top right corner to close the item and proceed to the next item in the transfer.
Repeat for Any Other Items
Repeat steps 4 to 6 for each item in the transfer.
Pick the Transfer Order Items
Physically pick the items for the order.
You can download a Pick List to assist with picking by clicking the three dots near the top right, selecting Download from the menu, and then choosing Pick List.
👉 See Additional Options below.
Mark Transfer as Picked
Once all items have been picked, mark the transfer as Picked by clicking on:
You can also click the three dots near the top right, select Mark As from the menu, and then choose Picked.
👉 See Additional Options below.
You will be asked to confirm.
Transfer Marked As Picked will flash across the top of the screen.
Additional Options
Prior to marking the transfer as Picked, clicking on the 3 dots will bring up a menu:
View Transfer Items
Will bring up a list of the items you have added to the transfer.
The Transfer Items list also has an additional menu when you click on the 3 dots on the top right.
Download > Pick List
Allows you to download and print the pick list.
Mark As > Picked
Will mark the transfer as Picked. An alternative to the Mark As Picked button.
Cancel Transfer
Will cancel the transfer. You will be asked to confirm.
Receiving the Transfer
For the transfer to be complete, it must be Received at the Transfer To Warehouse location.
To start a Receive, open Supply'd on the scanner. Select Receive from the Scanner menu.
Continue as explained for Receiving Orders in the Scanner > Receiving Orders (Scanner) document.
Viewing the Transfers List on the Scanner
To view a list of transfers on the scanner, click the 3 lines on the top left to take you to the Supply'd main menu.
Select Inventory, then the Transfers tab.
Transfers are labeled with colour-coded tags - 
, 
, 
, 
etc. - for easy identification.
Clicking on a transfer will bring up all the details, including the Transfer Number, date, locations, the items and number of items received, and the dollar value.
Clicking on the 3 dots in the top right corner gives you the following options:
Download > Pick List
Allows you to download the Pick List for printing or viewing.
Receives > #
Displays the receive numbers for this transfer. Click a number to view its details.
Filtering the Transfers List
It is also possible to filter the Transfers list. To do this, click on the 3 lines under the heading.
These options will appear for you to select from.
Transfer Status
Select one or more from the drop-down menu.
From Warehouse
Choose the location(s) the transfer originated from that you would like to filter by using the drop-down menu.
To Warehouse
Choose the location(s) the transfer was to that you would like to filter by using the drop-down menu.
Date Range
Clicking the field will open a calendar, allowing you to select a date or date range for filtering. Click 
to set the dates.
Click 
to display the filtered list.
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