Purchase Order Payments
Supply’d simplifies and tracks purchase order payments, ensuring accuracy and supporting audit readiness.
Managing supplier payments is a key part of the procurement process. In Supply’d, payments for purchase orders (POs) are recorded after reconciliation, ensuring that what was ordered, received, and invoiced all align. This helps maintain accurate financial records, supports better cash-flow control, and provides clear visibility into outstanding and completed supplier payments.
👉 For details on how to reconcile in Supply'd, see the Reconciling Purchase Orders document.
This document outlines how to manage payments for purchase orders in Supply'd.
The Payments List
The Expenses page Payments tab in Supply’d is where you view and manage payments related to purchase orders. It displays a list of unpaid supplier payments, including their scheduled payment date, number of invoices, total $ amounts and status, allowing you to track outstanding payments and maintain accurate financial records.
To open the Payments list, select Expenses from the main menu, then go to the Payments tab.
Clicking on a date will list all payments scheduled for payment on that day. You will see the Supplier, Order Number, Invoice Number and the invoice Amount.
The Payment Status drop-down menu lets you filter payments to view All, Unpaid, or Paid payments.
Making Payments
Select the Date
Click the appropriate date to view the list of invoices scheduled for payment on that day.
If needed, use the filter function (the 3 lines in the top right corner) to locate a specific supplier, supplier group, location, or date range.
👉 See Filtering the Payments List below.
You can view the list for All, Unpaid or Paid using the Payment Status drop-down menu.
Select Orders
Tick the orders you would like to pay.
Confirm that:
Goods have been received
Invoices are reconciled
Payment terms are accurate
The supplier’s payment details should have preciously been added to their profile page.
👉 Refer to the Adding Suppliers & Supplier Groups document for instructions on how to do this.
Make Payment
Pay the invoices by either:
Using an ABA File
An ABA file is a standard Australian bank file format used to process electronic bulk payments, such as paying multiple suppliers at once. It contains payment instructions (including bank account details and amounts) that can be uploaded directly to your bank’s online system, allowing payments to be made securely and efficiently without entering each payment manually.
Download the ABA File - Click on the 3 dots in the top right corner. Select Download > ABA File.
Review the details including:
Suppliers' banking details
Total invoice amounts
Amounts paid to date
Outstanding balances
Upload/use the ABA file directly in your banking system to process payments.
Once payments are processed:
If your accounting system is integrated, the payment information will sync automatically.
Supply'd will then reflect the invoices as
.
Directly from the Accounting System
If, for example, the accounting department pays invoices directly:
Manual update: Mark the invoices as Paid in Supply'd. (Click on the 3 dots in top right, select Mark As, then Paid.)
Automatic update (if integrated):
status will automatically appear in Supply'd.
Check that the payment status in Supply'd matches the accounting system to avoid duplicate payments or discrepancies.
Once complete, the invoices will be moved to the Completed tab.
👉 See the Integrations documents for details on integrating accounting platforms with Supply'd.
Filtering the Payments List
Under the Payments tab on the Expenses page, the 3 lines next to the 3 dots in the top right let you filter the Payments list.
Clicking the 3 lines opens the Payments form, giving you access to all available filtering options.
Supplier
View payments for a specific supplier.
Supplier Group
View payments for all suppliers within a particular group.
👉 See the Supplier Groups section of the Adding Suppliers & Supplier Groups document for details on adding and managing supplier groups.
Location
Filter payments by the warehouse or location associated with the purchase orders.
Date Range
Clicking the field will open a calendar, allowing you to select a date range for filtering.
Click 
to set the range.
Click 
to view the list based on your selected criteria.
This page covers just one part of the procure-to-pay process.
👉 For a full overview, refer to the Expense Flow (Procure-to-Pay cycle) document.
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