Purchase Order Payments

Managing supplier payments is a key step in the procurement process. In Supply'd, payments for purchase orders (POs) are recorded after reconciliation to ensure accuracy and maintain financial control. For details on how to reconcile in Supply'd, see the Reconciling Purchase Orders document.

This guide outlines how to manage payments for purchase orders in Supply'd.

Making Payments

1

Open the Expenses Payment Page

To reconcile purchase orders in Supply'd, select Expenses from the main menu. The Expenses page will show. Select the Payments tab.

The Payments tab displays purchase orders that have been reconciled but still have pending payments scheduled for suppliers.

2

Select the Date

Click the appropriate date to view the list of invoices scheduled for payment on that day.

If needed, use the filter function (the 3 lines in the top right corner) to locate specific supplier, supplier group, location, or date range.

You can view the list for All, Unpaid or Paid using the Payment Status drop-down menu.

3

Select Orders

Tick the orders you would like to pay.

Confirm that:

• Goods have been received

• Invoices are reconciled

• Payment terms are accurate

The supplier’s payment details should have preciously been added to their profile page. Refer to the Adding Suppliers & Supplier Groups document for instructions on how to do this.

4

Download ABA File

Click on the 3 dots in the top right corner. Select Download > ABA File.

Review the details including:

• Suppliers' banking details

• Total invoice amounts

• Amounts paid to date

• Outstanding balances

5

Click Pay

Click Pay to upload the file to your bank for processing supplier payments.

Once complete, the invoices will be marked as and moved to the Completed tab.

This action will also trigger synchronisation with any integrated platforms, such as Xero or QuickBooks.

This page covers just one part of the procure-to-pay process. For a full overview, refer to the Expense Flow (Procure-to-Pay cycle) document.