Expense Flow (Procure-to-Pay cycle)

The Supply’d Expense Module keeps a sharp eye on every dollar spent on products and materials - so you don’t have to.



The Procure-to-Pay Adventure

Here’s how Supply’d makes buying (and paying) a breeze:

• Create & Send a PO: Start by raising a Purchase Order in Supply’d - scan, tap, or use Smart Order. Inventory “On Order” updates instantly. (how to scan, how to tap, Smart Order)

• Receive Goods Like a Pro: Scan deliveries as they arrive. Instantly check quality and quantity against your PO, and update inventory in real time. (scan to receive, receive on app)

• Supplier Invoice Arrives: Invoices land in Supply’d via email, photo, or upload invoice - no paper chase required. (via email box, via photo, via upload)

• Match & Reconcile: Supply’d auto-matches invoices to received goods, flagging price changes or errors before they become headaches. (How to reconcile)

• Send to Accounting: Validated invoices shoot straight to your accounting system (Xero, MYOB, QuickBooks) for payment.

• Track Payments: Supply’d tracks payment status and marks bills as “Paid” once confirmed - POs close out automatically. (How to pay)

Why You’ll Love It

• Spot-on COGS: Know your true costs, always.

• Automagic 3-Way Matching: PO, goods, and invoice - checked!

• No More Manual Chasing: Automated approvals and processing.

• Real-Time Inventory: Always up to date.

• Cash Flow Clarity: See what’s coming up, plan with confidence.

What You Need to Get Started

• Products/items set up with correct units (how-to).

• Supplier list with payment terms (how-to).

• Accounting integrations (how-to).

• POs for all purchases (how-to).

• Accurate goods receipts (how-to).

• User roles & permissions (how-to).

Next Steps

With Supply’d, your procure-to-pay process is streamlined, accurate, and a little bit smarter. For detailed how-tos, check out our help docs.