Receiving Stock
Receiving stock in Supply’d ensures your inventory levels are accurate, improves traceability, and keeps your stock records up to date for better inventory management and decision-making.
Receiving Stock in Supply’d refers to recording inventory that arrives at your warehouse or location, independent of purchase orders. This process ensures that all incoming products are accurately added to your inventory. Properly receiving stock helps maintain up-to-date inventory levels, improves traceability, and supports better stock management across your business.
In Supply’d, stock can be received can through the app or using a Supply'd handheld scanner.
👉 For details on receiving stock using a scanner, see the Receiving Stock (Scanner) document.
👉 You can find the guidelines for receiving purchase orders in the Receiving Purchase Orders and Receiving Orders (Scanner) documents.
This document will guide you through receiving stock in the Supply'd app.
The Receiving Page
Selecting Inventory from the main menu and then going to the Receives tab, you will see a list of any stock receives you have added.
The progress of each receive is clearly shown using colour-coded status labels.
- The stock is in the process of being received.
- The stock has been received and the receive is now complete.
Receive Details
Clicking on a receive opens its details, including the transfer number, status, location, date and time, items received, their quantities, and the total number of items along with their total value.
A blue dot next to items on the receive indicates that batch numbers have been assigned. Hovering over the dot will display a pop-up with the associated batch details.
👉 Read more about adding batch data in the Adding Batch Data section below.
To view purchase order receives, select Purchases from the main menu, choose the order, then either:
Click on the blue dot beside one of the items in the order and a pop-up will display the receive number(s).
Click on the 3 dots in the top right and select Receives to see the receive number(s).
Adding a Receive
Add Batch Data
Once the product has been selected, a form will open for you to add the batch data.
Add the data as described below in the Adding Batch Data section.
Add the Bin Location
Click on the 3 dots to the right of the product and select Edit Bin Location.
The Edit BIN Location form will open.
Select the BIN Location - Aisle, Bay, Shelf, Bin.
Click 
to apply it to the batch.
Repeat for the remaining products being received.
Prior to finalising the receive, clicking on the 3 dots in the top right of the form will open a menu with 2 options:
Finalise Receive: This will finalise the receive and is an alternative to the
button.Remove: Will remove the receive.
Adding Batch Data
Once the product has been selected, a form will open for you to add the batch data.
Click the 
to add the number being received for this batch.
If the quantity is large, you can click the 0, enter the number manually, and then click the tick to apply it - 
.
Click on the 3 dots to the right of the product and select one of the following:
Edit Batch
If the product is all from the same batch, select Edit Batch. The Edit Batch Data form will open.
Complete the form as follows:
Batch Code (Optional)
Enter an optional batch code reference for this item.
Cost of Goods (ex tax)
The cost of goods for a unit (or what is defined in your inventory carton quantity, if not units). This is used for margin calculations when the item is sold.
You can press 
to pull the current average buy price if it is empty.
Carton Price (ex tax)
The price for 1 carton when ordered (if ordering in units or the same as the inventory carton qty, this should match the COGS [Cost of Goods] field above). Adjusting this price will automatically update the COGS relative to the carton qty. A new price will also update the original purchase order to match the price inputted.
Production Date (Optional)
The date the product was produced. Select the day, month and year from the calendar.
Expiry Date (Optional)
Select the expiry date for the batch.
Expiry Type
Select the type of expiry - either Best Before or Use By. If the Expiry Date is not provided this field will be ignored.
Quality Control
Select whether or not this product passed the quality control check.
Click 
to apply this information to the batch.
Match Batch
If the product’s batch number matches an existing batch, this option lets you link it to the existing batch in the system.
Select the batch that you would like to match, click 
and the batch information will be copied to the current item.
Split Batch
If there are different batches being received for the same item you can use this to split into another batch.
Click on the 3 dots and select Split Batch.
Enter the details for the first batch as described in Edit Batch above. Click 
.
Click on the 3 dots and select Edit Item.
Click on the 3 dots beside the batch data and select Split Batch. The form will reopen with an additional Batch Data section where you can enter the details for the next batch. Click .
Click on the 3 dots and select Edit Batch and enter the quantity of products that will use this batch number.
Click 
.
Repeat these steps for any additional batches being received.
Filtering the Receive List
On the Receives page, the 3 lines next to the 3 dots in the top right let you filter the Receives list, while the magnifying glass allows you to search for specific receive.
Clicking the 3 lines opens the Filter Receives form, giving you access to all available filtering options.
Receive Status
Select one or more statuses to filter the list by.
Warehouse
Select the location(s) you would like to filter by.
Date Range
Clicking the field will open a calendar, allowing you to select a date range for filtering.
Click 
to set the range.
Click 
to view the list based on your selected criteria.
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