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Product Info

Product Information helps ensure products are created accurately and consistently, making it easier to maintain your product catalogue and reducing manual data entry.

When adding products in bulk, product information is entered into the CSV spreadsheet before it is imported into Supply’d. The Product Information fields contain the basic details about each product, including its name, description, SKU, category, and tags.

This information helps identify, classify, and organise products within Supply’d, making it easier to manage inventory, track items, search for products, and support accurate reporting. Completing the product information accurately ensures products are created consistently and correctly in your product catalogue.

This document explains the product information required in the spreadsheet and provides guidance on completing each field.


Completing the Product Info

1

Select the Information

Following the instructions for Adding Products in Bulk, document, tick Product Info in the Fields section in Step 3.


2

Complete the Product Info

Complete the template by opening it in a spreadsheet application, such as Excel or Numbers, and entering the required information. Follow the instructions provided, using the downloaded sample data as a reference when entering your information.

Id

The ID is the unique identifier of a product in Supply’d.

  • For existing products: Enter the product’s ID to update it.

  • For new products: Leave this tab blank so Supply’d can assign a new ID automatically.

This ensures Supply’d correctly matches updates to existing products while preventing conflicts for new products by letting the system generate a unique ID.

SKU

Enter the SKU of the product.

This should be a unique identifier for the product. The same SKU cannot be used on multiple products. The SKU is used to match products when updating so it is strongly recommended not to leave blank.

Brand

Enter the brand or the manufacturer of the product.

In the example of : Full Cream Milk 2lt, the brand would be "Sungold". The brand is optional if you do not sell the product.

Name

Add the product name.

As the brand and size can be entered in alternative field you would enter it without the extra details.

For example if you have a Sungold Full Cream Milk 2lt you would simply enter the name as "Full Cream Milk".

Size

Add the unit size of the product to be used in conjunction with the Size Measure field.

For example, with our product Sungold Full Cream Milk 2lt we would define the size as "2".

Size Measure

Enter the unit size measurement of the product to be used in conjunction with the Size Unit field.

For example with our product Sungold Full Cream Milk 2lt we would define the size measure as "Litres" or "l".

Possible values are:

  • "Grams" or "g"

  • "Kilograms" or "kg"

  • "Millilitres" or "ml"

  • "Litres" or "l"

  • "Ounces" or "oz"

  • "Pounds" or "lb"

Any alternative measures will be ignored.

Size & Size Measure

These fields determine how items are tracked in Inventory and depends on how you want to manage them. For products you sell, make sure you keep the correct sizing as listed. For items used internally or in production, the requirements may differ depending on use.

For example, if you buy a 15 kg bag of sugar:

  • If you want to track it as a single 15 kg bag, enter 15 kg.

  • If you want to track it in 1 kg units, enter 1 kg.

It’s best to keep this consistent across your inventory, especially if you switch suppliers or use multiple suppliers with different package sizes, to avoid confusion and simplify reporting.

Barcode

Enter the barcode of the product.

This should be the barcode of an individual item in the carton. This allows customers to scan an item to find it quickly in Supply'd for ordering or re-ordering.

Carton Barcode

Add the barcode on the carton of this product (if different to the unit barcode).

Description

Enter a detailed description of the product.

This is useful to give customers extra information to assist them with making their purchasing decisions. For example, you may include any allergen information and/or ingredients as well as descriptive details of the product.

Category

Add the category on your supplier profile that you would like this product to sit under.

Supply'd is flexible with categories to allow you to define your own so you can group your products in any way you choose.

For example, with our product Sungold Full Cream Milk 2lt, if you are a milk distributor you may opt to have a Full Cream Milk"category, or if you sell lots of other products not just milk you may opt to have the category as simply Milk.

Tags

Enter any tags that suit the product, separated by a comma.

Supply’d provides a set of predefined tags used to classify and match specific product attributes, such as whether a product is vegan, vegetarian, nut-free, or gluten-free. These tags help customers filter and search for products more effectively. For example, customers can use tags to find all vegan products that match a specific search query.

Available options are:

  • Biodegradeable

  • Compostable

  • Gluten Free

  • Vegan

  • Vegetarian

  • Dairy Free

  • Nut Free

  • Egg Free

Width

Enter the width of the carton in centimetres when shipped.

Height

Add the height of the carton in centimetres when shipped.

Depth

Enter the depth of the carton in centimetres when shipped.

Weight (kg)

Enter the weight of the carton in kilograms when shipped.

For example, if a product weighs 500 g on its own, but weighs 1 kg once the required shipping packaging is included, the weight entered should be 1.

This weight is used by third-party applications such as Shippit to provide accurate live shipping quotes. It should account for the product plus any packaging or shipping materials included in the shipment.

Type

Enter the type of product this is.

Options are:

  • Breakdown

  • Bundled

  • Carton Container

  • Gift Note/Card

  • Production

  • Recipe

  • Shipping Carton

  • Standard

Sell Product

Whether or not you sell this product. Enter Yes or No.

Price

Enter the default sell price for this product, including tax.

Sale Price

If this product is on sale, enter the sale price here. Leave blank for no sale price.

Tax Type

If tax, such as GST, is applicable to this product when selling, enter the tax type, eg. "GST".

Leave blank if tax does not apply.

Unit Rrp

Enter the recommended retail price (RRP), including taxes, for a stockist to sell one unit of this product.

Avg Unit Cost

Add the average cost for one unit of the product.

Pack In Carton

Whether or not this item should be packed in a shipping carton when shipped.

Enter Yes or No:

  • Yes: The item would be packed in an aggregated shipping carton during packing.

  • No: The item would ship as is with no additional cartons.

Version Of

This field links a new product to an existing one when you're creating an updated version (like a recipe or packaging change). It helps you track changes while keeping the product history clear.

Is Discontinued

Whether this item is discontinued. Enter Yes if the product is discontinued.

Notes

Add any desired notes about this product - for internal reference only.

Departments

Enter the department(s) this product belongs to.

This field will only appear if you’ve set up optional Departments within your Locations.

Custom - Ambient Shelf Life

This is an example of a custom field. The shelf life of this product.

Custom - Ticket Name

Another example of a custom field. The name that will appear on the shelf ticket for this item.

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