> For the complete documentation index, see [llms.txt](https://help.supplyd.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.supplyd.co/supplyd-erp/inventory/receiving-stock.md).
# Receiving Stock
Receiving Stock in **Supply’d** refers to recording inventory that arrives at your warehouse or location, independent of purchase orders. This process ensures that all incoming products are accurately added to your inventory. Properly receiving stock helps maintain up-to-date inventory levels, improves traceability, and supports better stock management across your business.
In Supply’d, stock can be received either through the app or using a Supply’d handheld scanner.
{% hint style="success" %}
Using a Supply’d handheld scanner is the most efficient way to receive stock or orders.
👉 For details on receiving stock using a scanner, see the [Receiving Stock (Scanner)](/supplyd-erp/scanner/receiving-stock-scanner.md) document.
👉 You can find the guidelines for receiving purchase orders in the [Receiving Purchase Orders](/supplyd-erp/purchase-orders/receiving-purchase-orders.md) and [Receiving Orders (Scanner)](/supplyd-erp/scanner/receiving-orders-scanner.md) documents.
{% endhint %}
This document will guide you through receiving stock in the Supply'd app.
* [#the-receiving-page](#the-receiving-page "mention")
* [#adding-a-transfer-1](#adding-a-transfer-1 "mention")
* [#adding-a-transfer-1-1](#adding-a-transfer-1-1 "mention")
***
## The Receiving Page
From the main menu, select **Inventory** and then go to the **Receives** tab to view a list of all receives you’ve added, whether they are independent stock receives or linked to a purchase order or transfer.
{% hint style="info" %}
To check whether a receive is linked to a transfer or purchase order, look under the **Related Order** column. If it’s blank, the receive is not linked to any order or transfer. Transfer order receives start with **T**, while purchase order receives start with **PO**.
{% endhint %}
{% hint style="success" %}
The progress of each receive is clearly shown using colour-coded status labels.
- The stock is in the process of being received.
- The stock has been received and the receive is now complete.
{% endhint %}
***
#### Receive Details
Clicking on a receive opens its details, including the transfer number, status, location, date and time, items received, their quantities, and the total number of items along with their total value.
{% hint style="success" %}
A blue dot next to items on the receive indicates that batch numbers have been assigned. Hovering over the dot will display a pop-up with the associated batch details.
👉 Read more about adding batch data in the [#adding-a-transfer-1-1](#adding-a-transfer-1-1 "mention") section below.
{% endhint %}
{% hint style="success" %}
To view purchase order or transfer receives, simply click on the receive, then either:
* Click on the blue dot beside one of the items in the order and a pop-up will display the receive number(s).
* Click the order number near the top left to open the order, then click the 3 dots in the top right and select **Receives** to view the receive number(s).
{% endhint %}
***
## Adding a Receive
{% stepper %}
{% step %}
#### Go to the Receives Page
Select **Inventory** from the main menu, then open the **Receives** tab.
***
{% endstep %}
{% step %}
#### Click Add +
Click **Add +** in the top right corner to create a new receive.
The **Add Receive Stock** form will open.
***
{% endstep %}
{% step %}
#### Select the Warehouse
Select the warehouse/location where the stock is being received.
{% hint style="info" %}
**Receive Number**
This number is automatically entered and is unique to this receive. Receive numbers all start with "**R**".
{% endhint %}
Once the warehouse/location has been selected, additional fields will appear for you to add the products.
***
{% endstep %}
{% step %}
#### Select the Product
**Product**
Clicking on, or typing in, this field will bring up a list of your products to choose from.
For example, we need to receive a number of Chocolate Unicorns. If we start to type "Unicorn" in this field, a list of matching products will show for us to select from.
{% hint style="info" %}
**Qty**
This is the number of this items you are receiving and will show after the next step.
{% endhint %}
***
{% endstep %}
{% step %}
#### Add Batch Data
Once the product has been selected, a form will open for you to add the optional batch data.
Add the data as described below in the [#adding-a-transfer-1-1](#adding-a-transfer-1-1 "mention") section.
***
{% endstep %}
{% step %}
#### Add the Bin Location
Click on the 3 dots to the right of the product and select **Edit Bin Location**.
The **Edit BIN Location** form will open.
Select the **BIN Location** - Aisle, Bay, Shelf, Bin.
Click to apply it to the batch.
Repeat for the remaining products being received.
{% hint style="info" %}
Prior to finalising the receive, clicking on the 3 dots in the top right of the form will open a menu with 2 options:
* **Finalise Receive:** This will finalise the receive and is an alternative to the button.
* **Remove:** Will remove the receive.
{% endhint %}
***
{% endstep %}
{% step %}
#### Click Finalise the Receive
Once all the details have been added, click to complete the receiving process.
You will be asked to confirm.
Once the receive has been finalised, the status will update to , and any received stock will be added to inventory.
{% endstep %}
{% endstepper %}
***
## Adding Batch Data
Once the product has been selected, a form will open for you to add the batch data.
Click the to add the number being received for this batch.
{% hint style="success" %}
If the quantity is large, you can click the **0**, enter the number manually, and then click the tick to apply it - .
{% endhint %}
Click on the 3 dots to the right of the product and select one of the following:
* [#edit-batch](#edit-batch "mention")
* [#match-batch](#match-batch "mention")
* [#split-batch](#split-batch "mention")
***
#### Edit Batch
If the product is all from the same batch, select **Edit Batch**. The **Edit Batch Data** form will open.
Complete the form as follows:
**Batch Code (Optional)**
Enter an optional batch code reference for this item.
**Cost of Goods (ex tax)**
The cost of goods for a unit (or what is defined in your inventory carton quantity, if not units). This is used for margin calculations when the item is sold.
{% hint style="success" %}
You can press to pull the current average buy price if it is empty.
{% endhint %}
**Carton Price (ex tax)**
The price for 1 carton when ordered (if ordering in units or the same as the inventory carton qty, this should match the COGS \[Cost of Goods] field above). Adjusting this price will automatically update the COGS relative to the carton qty. A new price will also update the original purchase order to match the price inputted.
**Production Date (Optional)**
The date the product was produced. Select the day, month and year from the calendar.
**Expiry Date (Optional)**
Select the expiry date for the batch.
**Expiry Type**
Select the type of expiry - either **Best Before** or **Use By**. If the **Expiry Date** is not provided this field will be ignored.
**Quality Control**
Select whether or not this product passed the quality control check.
{% hint style="info" %}
This will only show if set in **Enable QC Check** in the [Order Settings](/supplyd-erp/settings/order-settings.md#receiving-orders) section in your [Order Settings](/supplyd-erp/settings/order-settings.md).
{% endhint %}
**Notes**
Optionally, add any notes relevant to this batch.
**Attachments**
Attach files to a batch. For example, businesses can store Certificates of Analysis (CoA) or other relevant documents directly against batches for easy access. Simply click **Choose File** and select the file you want to attach.
{% hint style="success" %}
If you have multiple files attached, you can rearrange them by clicking the 3 lines next to the file name and dragging them into your preferred order.
{% endhint %}
Click to apply this information to the batch.
***
#### Match Batch
If the product’s batch number matches an existing batch, this option lets you link it to the existing batch in the system.
Select the batch that you would like to match, click and the batch information will be copied to the current item.
***
#### Split Batch
If there are different batches being received for the same item you can use this to split into another batch.
{% stepper %}
{% step %}
Click on the 3 dots and select **Split Batch**.
{% endstep %}
{% step %}
Enter the details for the first batch as described in [#edit-batch](#edit-batch "mention") above. Click .
{% endstep %}
{% step %}
Click on the 3 dots and select **Edit Item**.
{% endstep %}
{% step %}
Click on the 3 dots beside the batch data and select **Split Batch**. The form will reopen with an additional **Batch Data** section where you can enter the details for the next batch. Click .
{% endstep %}
{% step %}
Click on the 3 dots and select **Edit Batch** and enter the quantity of products that will use this batch number.
{% endstep %}
{% step %}
Repeat these steps for any additional batches being received.
{% endstep %}
{% step %}
Click .
{% endstep %}
{% endstepper %}
***
## Filtering the Receive List
On the **Receives** page, the 3 lines next to the 3 dots in the top right let you filter the Receives list, while the magnifying glass allows you to search for specific receive or order number.
Clicking the 3 lines opens the **Filter Receives** form, giving you access to all available filtering options.
**Receive Status**
Select one or more statuses to filter the list by.
**Warehouse**
Select the location(s) you would like to filter by.
**Date Range**
Clicking the field will open a calendar, allowing you to select a date range for filtering.
Click to set the range.
Click to view the list based on your selected criteria.
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to add the number being received for this batch.
{% hint style="success" %}
If the quantity is large, you can click the **0**, enter the number manually, and then click the tick to apply it - 