> For the complete documentation index, see [llms.txt](https://help.supplyd.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.supplyd.co/supplyd-erp/expenses/expense-flow-procure-to-pay-cycle.md).

# Expense Flow (Procure-to-Pay cycle)



### The Procure-to-Pay Adventure

Here’s how Supply’d makes buying (and paying) a breeze:<br>

* **Create & Send a PO:** \
  Start by raising a Purchase Order in Supply’d - scan, tap, or use Smart Order. Inventory “On Order” updates instantly. ([how to scan](https://help.supplyd.co/scanner/ordering-stock-scanner), [how to tap](https://help.supplyd.co/orders/placing-a-purchase-order), [Smart Order](https://help.supplyd.co/orders/smart-orders))
* **Receive Goods Like a Pro:** \
  Scan deliveries as they arrive. Instantly check quality and quantity against your PO, and update inventory in real time. ([scan to receive](https://help.supplyd.co/scanner/receiving-orders-scanner), [receive on app](https://help.supplyd.co/orders/receiving-purchase-orders))
* **Supplier Invoice Arrives:** \
  Invoices land in Supply’d via email, photo, or upload invoice - no paper chase required. ([via email box](https://help.supplyd.co/suppliers/managing-suppliers#about), [via photo](https://help.supplyd.co/scanner/receiving-orders-scanner#actions-greater-than-attach-file), [via upload](https://help.supplyd.co/expenses/reconciling-purchase-orders))
* **Match & Reconcile:** \
  Supply’d auto-matches invoices to received goods, flagging price changes or errors before they become headaches. ([How to reconcile](https://help.supplyd.co/expenses/reconciling-purchase-orders))
* **Send to Accounting:** \
  Validated invoices shoot straight to your accounting system (Xero or MYOB) for payment.
* **Track Payments:** \
  Supply’d tracks payment status and marks bills as “Paid” once confirmed - POs close out automatically. ([How to pay](https://help.supplyd.co/expenses/purchase-order-payments))

<figure><img src="/files/CwwenX9RiOh7CvofV0LN" alt=""><figcaption></figcaption></figure>

### Why You’ll Love It

* **Spot-on COGS:** \
  Know your true costs, always.
* **Automagic 3-Way Matching:** \
  PO, goods, and invoice - checked!
* **No More Manual Chasing:** \
  Automated approvals and processing.
* **Real-Time Inventory:** \
  Always up to date.
* **Cash Flow Clarity:** \
  See what’s coming up, plan with confidence.

### What You Need to Get Started

&#x20;

* Products/items set up with correct units ([how-to](https://help.supplyd.co/products)).
* Supplier list with payment terms ([how-to](https://help.supplyd.co/suppliers)).
* Accounting integrations ([how-to](https://help.supplyd.co/configuring-supplyd/integrations)).
* POs for all purchases ([how-to](https://help.supplyd.co/orders/placing-a-purchase-order)).
* Accurate goods receipts ([how-to](https://help.supplyd.co/scanner/receiving-orders-scanner)).
* User roles & permissions ([how-to](https://help.supplyd.co/configuring-supplyd/settings/users)).

### Next Steps

With Supply’d, your procure-to-pay process is streamlined, accurate, and a little bit smarter. For detailed how-tos, check out our [help docs](https://help.supplyd.co/).


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